Privacy policy

The controller of your personal data is ARIA 3A SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ, seated in Szczecin, ul. Wielkopolska 27/1, 70-451 Szczecin, Poland, entered in the Register of Entrepreneurs of the National Court Register kept by the District Court Szczecin-Centrum in Szczecin, 13th Commercial Division, under KRS no. 0001012693, VAT ID (NIP): 8513286827, REGON: 524147938, share capital 5 000,00 zł, represented by Nataliia Patsora — President of the Management Board.

You can contact the controller:

• by e-mail: biuroaria3a@gmail.com
• by phone: +48 720 821 207
• via WhatsApp, Viber or Telegram at the same number

The controller processes personal data in line with the following principles:

1. on a legal basis and lawfully (lawfulness),
2. fairly and honestly (fairness),
3. transparently towards the data subject (transparency),
4. for specific purposes and never "just in case" (data minimisation),
5. no more than necessary (adequacy),
6. keeping the data accurate (accuracy),
7. no longer than necessary (storage limitation),
8. ensuring appropriate security of the data (integrity and confidentiality).

We process your data:

1. for contact and quotation purposes — to answer a message sent by e-mail, through the contact form, the quotation request form or a messenger (WhatsApp, Viber, Telegram), to prepare and send a commercial offer and to continue commercial correspondence. Legal basis: legitimate interest of the controller (Art. 6(1)(f) GDPR), and where it leads to concluding a contract — Art. 6(1)(b) GDPR.
2. to conclude and perform a contract — sale or purchase of agri-food commodities, including order handling, transport, documentation and settlement (Art. 6(1)(b) GDPR).
3. to comply with legal obligations — tax and accounting, including issuing and storing invoices (Art. 6(1)(c) GDPR).
4. for technical purposes, using cookies necessary for the Site to work correctly.
5. for statistical, analytical and marketing purposes — if you have consented to the relevant cookies.
6. in connection with running a company profile on social media (Facebook), under the terms set by the platform owner.

We process the following data:

1. if you send us an e-mail or write via a messenger — the data contained in that message. Providing it is voluntary; you may ask for its deletion at any time.
2. if you use the contact form or the quotation request form — your name (or company name), e-mail address, phone number and the content of the enquiry: type of commodity, quantity, place of delivery and expected terms. Providing this data is a condition for preparing an answer or a quotation.
3. if you represent a business partner — business data: name, position, department, business e-mail address and phone number. We store this data in our customer system (CRM) so that correspondence reaches the right person and department.
4. IP address and data stored in cookies — to the extent you consent to.

The recipients of your data may be:

1. providers of hosting, e-mail and IT maintenance services,
2. carriers and freight forwarders — as necessary to perform the delivery,
3. our accounting office and legal advisers — for settlement and documentation,
4. if you consented to analytical or marketing cookies — the providers of those tools, in particular Google Ireland Ltd. / Google LLC (Google Analytics, Google Ads) and Meta Platforms Ireland Ltd. (Facebook, Instagram).

Data may be transferred outside the European Economic Area only to the extent indicated above, on the basis of standard contractual clauses approved by the European Commission. How those providers process data is described in their policies: Google and Meta.

• correspondence and enquiries — until the matter is closed and for the limitation period of possible claims,
• contract-related data — for the term of the contract and then for the limitation period of claims,
• data on invoices and in accounting records — for 5 years from the end of the tax year,
• data processed on the basis of consent — until consent is withdrawn,
• data in cookies — for the lifetime of the given file or until you delete it.

In connection with the processing you have the right to:

1. access your data,
2. rectification, erasure or restriction of processing,
3. data portability,
4. object to the processing,
5. withdraw consent at any time — without affecting the lawfulness of processing carried out before the withdrawal.

To exercise these rights, write to biuroaria3a@gmail.com. You also have the right to lodge a complaint with the President of the Polish Personal Data Protection Office (ul. Stawki 2, 00-193 Warsaw, uodo.gov.pl).

We send commercial messages (commodity offers, availability enquiries) only to businesses active in the agri-food sector, to business addresses, in connection with their activity. Every message identifies the sender and offers a way to opt out.

Opting out of offers: reply to the message with the word "unsubscribe" or write to biuroaria3a@gmail.com. We then mark the address as excluded from sending and no further offers go to it.

Cookies are small text files saved on your device while you browse the site. They make the service easier to use, remember preferences (for example the chosen language) and allow traffic analysis.

On our Site we use:

• technical cookies — necessary for the site to work: session handling, forms, remembering the language, security (CSRF protection). No consent required.
• analytical cookies — traffic measurement, number of visits, navigation paths. They let us improve the site. Your consent is required.
• marketing cookies — ad personalisation, remarketing, campaign effectiveness. Your consent is required.

You can withdraw or change your consent to analytical and marketing cookies at any time in your browser settings, by deleting the cookies stored from our Site. Disabling technical cookies may affect the forms and the language selection.

We apply technical and organisational measures appropriate to the risk: encrypted transmission (HTTPS), role-based access control, cryptographically protected passwords and backups. Only authorised persons have access to partner data, to the extent necessary for their duties.

We may update the Policy when the law or the scope of our services changes. The current version is always available on this page, together with the date of the last update.

The Policy is provided in Polish, English, Ukrainian and Russian. In case of any discrepancy between the versions, the Polish version prevails.